Project summary: This multi-tenant B2B platform that runs the full procurement cycle: creating RFPs and RFQs, inviting vendors, scoring their responses, routing approvals and issuing purchase orders. Mahadhi Technologies designed and built the platform for a procurement business, with each organisation working in its own isolated, secure workspace.
The challenge
Many procurement teams still run tenders over email and spreadsheets. Requirements go out as attachments, vendor quotes come back in different formats, and approvals happen in inboxes. That makes comparing bids slow, audits difficult and late or incomplete submissions hard to control.
What we built
- Modular RFP and RFQ builder with Bill of Quantities for itemised pricing, Scope of Work for services, custom questionnaires, General and Special Terms and Conditions, and secure document attachments.
- Vendor management: a self-service vendor registration portal, a master vendor database, and vendor ratings and recommendations based on past performance.
- Objective evaluation: weighted scoring rules, for example price against technical competency, and side-by-side comparison of vendor responses.
- Secure, low-friction vendor access: invited vendors respond through time-limited secure links that expire at the deadline, so late submissions are blocked.
- Approval workflows: multi-level approval chains triggered by value or cost centre, with automated notifications and reminders.
- Purchase orders: the winning bid converts into a purchase order with the agreed pricing and terms, and RFPs, responses and POs export as clean PDFs.
- Group procurement: a holding company can oversee procurement across subsidiaries, standardise vendors and combine purchasing power.
Who uses it
- Buyer admins configure the workspace, cost centres, teams, approval settings and the vendor master.
- Buyers create RFPs, select vendors, set evaluation criteria and issue purchase orders.
- Approvers review budgets, cost centres and vendor choices, then approve or reject with feedback.
- Vendors register, respond to invitations, price the Bill of Quantities and accept terms.
Build something similar
This project shows how we build multi-tenant B2B platforms with complex roles, approvals and documents. See our custom software development, custom app development and web application development services, or book a free discovery call.